CPI Data Services Your U.S. Partner for Global Data Services
 
   
 

Data Entry

Get Your Data Entry Project Finished on Time with High Accuracy and Complete Security While Saving an Average of 50% Over Typical U.S. Prices.

If you’re searching for reliable and accurate data entry and verification services combined with security and confidentiality guarantees, then welcome to CPI Data Services. Your project will be handled by our experienced data entry staff to deliver 99.95% accuracy, using a variety of quality techniques:

  • Double or triple entry
  • OCR/ICR plus verification
  • Look-up tables to select or autofill correct data
  • Logical checks between fields or indexes
  • Human proofreading/quality checking techniques

Data Entry and Verification Services by CPI

We enter from images (tif, pdf. jpeg, etc.), forms, full-text sheets, cards, or books. We also work with remote Internet connections (VPN, Citrix, etc.) to support your in-house software applications and online business processes.

You get a partner with experience in many industries:

  • Health care claims and EOBs
  • Property/Casualty insurance documents
  • Recorded Land and Title Documents, and Vital Records
  • Tax forms
  • Mortgage applications and recordings
  • Financial transactions, checks, and loan applications
  • AR/AP, Shipping and inventory records
  • Manufacturers warranties
  • Customer response cards, surveys and mailing lists

We take information from:

  • Paper
  • Microfilm, Microfiche, Aperture cards
  • Books, Newspapers, periodicals, odd sized paper
  • Engineering/Architectural Drawings
  • Most computer file formats and many form types (HCFA 1500 & UB82, ADA, AP/AR, etc.)

Your data can be returned in nearly any format

  • .txt, .rtf, .pdf, .doc, .mdb, .htm, .xml, .dbf, etc.
  • Delimited, fixed position, multi-table, etc.
  • Industry standard (such as ANSI formats) or your customer format
  • On any media (DVD, CD, optical disk, tape, etc.)

Output files are returned via the Internet, FTP, VPN or package delivery service, using encryption techniques to insure privacy and security.

Data Capture Quality With 99.95% Accuracy

CPI ensures and maintains 99.95% accuracy with the following methods…

Double Entry Keying

One proven tactic to guarantee accuracy is double keying the data. Two independent data operators type the same data. The computer compares the results and notifies the operator if the two resulting databases are different. An independent operator can then decide what the correct data is. If the source documents are illegible, we identify the problem and send the customer a list of documents they should look at to get the correct information.

Computer software can help verify accurate data entry. We use field validation, table lookups, consistency formulas, and logic rules. Validation tables are used to assure that only acceptable data is entered. For example, one project required entering local districts in a county database. We set up a table with the acceptable district names. Data entry operators only needed to type the first few letters and the computer filled in the rest. The computer forced the correct spelling. This is a simple example. Others include checking zip code, city and state against the Postal Service database or checking medical diagnosis codes against the AMA database. If your project has specific database of acceptable information, our software can set "validation" rules and checks.

Another validity check uses logic rules (or common sense). A social security number can only be 9 numerical characters. No more, no less. If your data is date related, we limit the possible range of dates that can be entered. Anything else is flagged to check for errors. When appropriate, we use spell checking or proofreading software (and humans).

We also use random checks of data entry accuracy, proofreading and visual inspection of output documents or databases, and data sorts with logic rules. In addition, we carefully monitor the accuracy of each staff member to improve training and reduce errors or delays.

 

If you have any specific questions about our offshore china data entry outsourcing services, call us toll-free at 1-866-485-9660, or click here to contact us.

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